Job Description

Shift Type
Job Title
Family Program Administrative Assistant - Seasonal
Education
Career Level
Category
Recreation
Date Needed By
Location
Estes Park Center - Estes Park, CO US (Primary)
Job Type
Internship
Travel
Job Description

Job Title: Family Programs Administrative Assistant 
Status: Non-Exempt 
Employee Classification: Seasonal 
Revision Date: 09/2021 
Reports to: Associate Program Director 
 
POSITION SUMMARY: 

The Family Programs Administrative Assistant is responsible for assisting in the administrative tasks of Family Programs, including guest and group communications, activity registrations, and management of the family programs team. The administrative assistant will also be able to facilitate any program and assist at the program desk as needed. 

Required Position Dates: March 01, 2021-September 31, 2021

OUR CULTURE:?  
We firmly believe in our mission of putting Christian principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all. We count on our staff to provide extraordinary experiences for our guests and for each other and we expect constant demonstration of our core values of caring, honesty, respect, responsibility and faith. 

ESSENTIAL FUNCTIONS: 

  • Compile, edit, produce and distribute the weekly activity guide as needed 
  • Assist with the management of family and family reunion registration for programs including online sign up, private group bookings, waivers and paperwork required for activities, confirmations and payments 
  • Assist in the organization and management of the Sweet Memorial Program Building and staff, including assisting in scheduling, training, inventory management and purchasing 
  • Provide administrative support for themed programming and special events 
  • Facilitate orientations, family fun nights and all other family programs as needed 
  • Communicate with all guests in a mature, responsible fashion 
  • Use computer system to assist guests in signing up for activities, check out equipment, and check participant rosters 
  • Participate in daily cleaning of program buildings 
  • All other duties as assigned, including working in other departments 

REQUIREMENTS/QUALIFICATIONS: 

  • Must be at least 18 years old 
  • Must be fluent in speaking English 
  • Must possess current Adult and Pediatric First Aid and CPR/AED certifications  

GENERAL YMCA OF THE ROCKIES REQUIREMENTS :

  • Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions 
  • Uphold the YMCA of the Rockies Mission, policies, and programs 
  • Possess excellent customer service skills; for example, friendly, personable, helpful, patient, and professional 
  • Support the Association safety program. Promote safe work practices and a safe environment for guests, members, and staff 
  • Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse environment 
  • Must meet acceptable criminal background check standards 
  • All other duties as assigned 

WORK ENVIRONMENT & PHYSICAL DEMANDS: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.   

What we offer:
This is a seasonal position with a base pay rate of $12.82/hour (based on 40 hours/week). This position includes:
Room & Board Options Available
*     Room (room in our staff dormitory with wifi, pay laundry facilities)
*     Board (3 meals per day, 7 days per week)
Other employee perks and discounts, including:
*    Access to the YMCA of the Rockies facilities, which include: an indoor pool, basketball gymnasium, fitness classes, hiking/biking/skiing trails, climbing wall, library, and craft shop
*    Free Grand Passes for skiing, rock climbing, mountain biking, and golf (dependent on season and resort - limited number available, first come first served basis)
*    Free gear rentals for sports and outdoor activities

Exemption Type
Non-Exempt
Job Requirements

Application Instructions

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