Job Description

Shift Type
Job Title
Human Resources Office Assistant - Seasonal
Estes Park Center - Estes Park, CO US (Primary)
Career Level
Administrative / Clerical
Date Needed By
Job Type
Job Description
YMCA of the Rockies - Estes Park Center
Job Description - Human Resources Assistant
Job Title: Human Resources Assistant                                                                                                                                   Status: Non-Exempt
Employee Classification: Seasonal Reports to: Human Resources Director
The YMCA of the Rockies Estes Park Center is the largest YMCA conference center in the world. 
At nearly 900 acres in size and serving over 200,000 guests each year, a dedicated team of 
individuals work to provide guests with a world-renowned experience.
Position Summary:
The Human Resource Assistant provides information, assistance and knowledge to ensure all Human Resources support services are delivered in a timely, efficient, professional and ethical manner.
General YMCA of the Rockies Requirements:
* Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions
* Uphold the YMCA of the Rockies Mission, policies, and programs
* Possess excellent customer service skills; for example, friendly, personable, helpful, patient, and professional
* Support the Association safety program. Promote safe work practices and a safe environment for guests, members, and staff
* Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse environment
* Must be able to work evenings, weekends, and holidays
* Must meet acceptable criminal background check standards
Human Resources Assistant Essential Functions / Requirements:
* Prefer 1 year previous experience in Human Resources field in a resort/ hotel or college degree in business administration with a concentration on human resource management
* Must have a high school diploma or equivalent and 2-3 years office experience including computer training
* Must be able to work for long periods of time on a computer
* Prefer some knowledge of worker’s compensation and benefit administration
* Must have accurate and proficient typing and computer data entry skills
* Must possess good customer service skills; must be friendly, personable, helpful, patient, and professional
* Must be able to work well with frequent interruptions in a busy office environment
* Must be a quick learner and be able to handle multiple tasks
* Must be highly organized and complete tasks in a timely and efficient basis
* Must be detail-oriented and accurate in all work
* Must work independently, is responsible and self-motivated
* Must have an unwavering ability to maintain strict confidentiality concerning Human Resources matters
* Must communicate clearly visually and orally and be fluent in speaking, writing and reading English
* Must possess and maintain a valid driver’s license and comply with YMCA driving records rules
* Must be able to pass criminal background check
* Must lift and carry up to 25 pounds
* Uses typewriter, computer, fax machine, copy machine, telephone
* Must know how to file accurately
* Screen applicants and check references as needed
* Work with the Human Resources Director and department managers to schedule interviews, and provide any other assistance necessary to the hiring function
* Input all new hires into HR Office
* Screen all incoming phone calls.  Help callers with queries
* Screen and assist people coming into the Human Resources Office
* Open and sort mail
* Maintain application files
* Mail/email applications and information requests
* Mail/email work agreements to seasonal staff along with all other pertinent information related to the hiring process  
* Type correspondence, memos and documents
* Maintain Human Resources computer data base and files
* Maintain accurate statistics for hiring
* Process name badges, ensure expired ones are renewed
* Provide any needed assistance to the Human Resource staff, department managers, employees and guests to ensure a smooth operation
* Prepare reports as needed in relationship to the job function and/or by request of supervisor or other management staff
* Assist staff with complimentary room reservations
* Prepare incoming packets and files for new staff
* Explain all new hire paperwork to staff
* Keep all personnel files up to date and in compliance
* Ensure timely enrollment of benefits for year round check
* Ensure timely processing of background checks
* Clean Human Resources Office on a rotating basis
* Submit employee information and time card data to payroll.  Sort and prepare paychecks
* Manage worker’s compensation claims efficiently, timely and effectively
* Administer employee benefits for enrollment, changes and termination, including medical, dental and life insurance, retirement fund, benefit time, and leaves of absence
* Work with YMCA of the Rockies Accounting Manager, to ensure retirement enrollment is occurring on a timely basis, advise Human Resource Director and Controller accordingly
* Assist management and employees in benefit related matters and questions
* Input used benefit time by employees into computer database.  Generate reports to managers and employees monthly
* Assist Safety and Risk Coordinator with training and compliance
Other Functions / Requirements:
* All other duties as assigned, including working in other departments as required
Note: Employees are held accountable for all duties of this job.
This job description is not intended to be an exhaustive list of all duties, responsibilities,
or qualifications associated with the job.
Exemption Type
Job Requirements

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