Job Description

Job Details
Estes Park Center or Snow Mountain Ranch - , CO
Full Time
High School
$18.00 - $18.00 Hourly
Admin - Clerical


The Philanthropy Office Assistant will support the Philanthropy Department with processing and managing YMCA of the Rockies memberships, clerical duties and other department support functions. Partial remote work 


We firmly believe in our mission of putting Christian principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all. We count on our staff to provide extraordinary experiences for our guests and for each other and we expect constant demonstration of our core values of caring, honesty, respect, responsibility and faith.

What We Offer


  • Membership:
    • Process membership applications
    • Run National Sex Offender Registry checks on new/renewing adult members
    • Run monthly membership renewal notices
    • Drop lapsed members monthly
    • Provide updated membership lists for association
    • Explain membership benefits and cabin priority booking process to stakeholders
  • Clerical/department support:
    • Manage digital and paper filing of necessary documents
    • Record and distribute philanthropy team meeting minutes
    • Assist with prospect research of members and donors
    • Provide donor profiles for philanthropy outreach as needed
    • Coordinate philanthropy related travel for CEO and Director of Philanthropy, as needed
    • Support event planning and related duties, including online events


  • Be able to perform various routine clerical duties
  • Be able to utilize standard office equipment such as computer, fax machine, copy machine, telephone
  • Have accurate and proficient typing and computer data entry skills
  • Possess good customer service skills; must be friendly, personable, helpful, patient, and professional
  • Be able to work well with frequent interruptions in a busy office environment
  • Be a quick learner and be able to handle multiple tasks
  • Be highly organized and complete tasks in a timely and efficient basis
  • Be detail-oriented and accurate in all work
  • Work independently, be responsible and self-motivated
  • Have an unwavering ability to maintain strict confidentiality concerning membership and donor matters
  • Communicate clearly, visually and orally and be fluent in speaking, writing and reading English
  • Possess a valid, USA state-issued drivers license, an acceptable driving record, and comply with YMCA driving rules to be approved to operate YMCA vehicles
  • Ability to lift up to 30 pounds on occasion
  • All other duties as assigned, including working in other departments as required


  • Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions
  • Uphold the YMCA of the Rockies Mission, policies, and programs
  • Possess excellent customer service skills; for example, friendly, personable, helpful, patient, and professional
  • Support the Association safety program. Promote safe work practices and a safe environment for guests, members, and staff
  • Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse environment
  • Must meet acceptable criminal background check standards
  • All other duties as assigned


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Note: Employees are held accountable for all duties of this job.
This job description is not intended to be an exhaustive list of all duties, responsibilities,
or qualifications associated with the job.

Application Instructions

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