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POSITION SUMMARY:

This position supports the work of the YMCA of the Rockies, which operates a mission-based family and group conference and retreat center and a residential camp, serving more 225,000 people annually. The Hiring Assistant supports the Talent Acquisition team by screening applicants, conducting interviews, hiring staff, and processing references, background checks, and onboarding paperwork. This role manages candidate records in the ATS, moves staff through the HRIS system, and ensures timely, professional communication with candidates and staff. The Hiring Assistant also assists in other HR areas as needed while upholding confidentiality and YMCA values.

OUR CULTURE:
We firmly believe in our mission of putting Christian principles into practice through programs, staff and facilities in an environment that builds healthy spirit, mind and body for all. YMCA of the Rockies staff are key players in helping cultivate an environment of healthy living, youth development, and community impact on our breathtaking properties outside Rocky Mountain National Park. This is a place where nature inspires and staff lead with heart. We are committed to being welcoming to all people and to making a difference in the lives of our members, guests and staff. The work each staff member does matters. We count on our staff to provide extraordinary mission-based experiences for our guests and for each other.

ESSENTIAL FUNCTIONS:

  • Fluently read, write, and speak English to communicate effectively with candidates, staff, and hiring managers.
  • Perform basic office functions, including answering phones, monitoring the HR inbox and voicemail, data entry, filing, making copies, and greeting candidates/visitors.
  • Use Microsoft Office (Word, Excel, Teams, Outlook) to maintain employee records and prepare correspondence.
  • Utilize the applicant tracking system (ATS, e.g., Paycom) to review candidate applications and route qualified candidates to hiring managers.
  • Screen and interview candidates for a variety of positions and complete required hiring documentation.
  • Send and review references and background checks for potential hires prior to onboarding.
  • Move staff through the HRIS system, updating employment status and records accurately.
  • Schedule interviews and send clear, professional communication to candidates and hiring managers.
  • Send pre-arrival onboarding communication and follow up with candidates before start dates.
  • Coordinate interviews and onboarding logistics as needed.
  • Work independently and be self-directed, managing time efficiently to complete tasks and meet deadlines.
  • Handle frequent interruptions in a busy office environment while maintaining accuracy and professionalism.
  • Maintain confidentiality in alignment with YMCA policies.
  • Assist in other HR areas as needed, supporting seasonal and project-based initiatives.

REQUIREMENTS/QUALIFICATIONS:

  • High school diploma or equivalent required; additional education in Human Resources or related fields preferred but not required.
  • Prior administrative, HR, or recruitment support experience strongly preferred.
  • Proficiency in Microsoft Office (Word, Excel, Teams, Outlook) and willingness to learn HRIS/ATS platforms if no prior experience.
  • Strong organizational skills with the ability to manage multiple tasks, prioritize, and meet deadlines.
  • Ability to handle confidential and sensitive information with discretion.
  • Ability to work independently while also functioning collaboratively in a team environment.
  • Comfortable working in a fast-paced setting with frequent interruptions.
  • Availability for on-site roles at YMCA of the Rockies locations (Estes Park Center or Snow Mountain Ranch).

GENERAL YMCA OF THE ROCKIES REQUIREMENTS:

  • Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions
  • Uphold the YMCA of the Rockies Mission, policies, and programs.
  • Possess and demonstrate excellent customer service skills; for example, friendly, personable, helpful, patient, and professional.
  • Support the YMCA of the Rockies safety program. Promote safe work practices and a safe environment for guests, members, and staff.
  • Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community.
  • Attend required abuse risk management training and report suspicious or inappropriate behaviors and policy violations.
  • Commitment to diversity, equity, inclusion and antiracism is required.
  • Must meet acceptable criminal background check standards.
  • All other duties as assigned.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Prolonged periods at a computer and on the phone.
  • Prolonged periods sitting and/or standing.
  • Working in environment with frequent interruptions.

ENVIROMENTAL SUSTAINABILITY:

The YMCA of the Rockies supports organizational environmental sustainability goals through regular and effective collaboration and communication with sustainability leadership.

Note: Employees are held accountable for all duties of this job.

This job description is not intended to be an exhaustive list of all duties, responsibilities,

or qualifications associated with the job.

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