POSITION SUMMARY:

This position supports the work of the YMCA of the Rockies, which operates a mission-based family and group conference and retreat center, serving more than 225,000 guests annually. The Talent Acquisition Operations Specialist supports the day-to-day execution of the recruiting process with a focus on scheduling, hiring logistics, documentation, onboarding, and systems accuracy. This role ensures candidates experience a seamless, timely, and professional process from interview to arrival while ensuring all onboarding requirements are completed before staff begin work. As a systems-minded individual, this position also moves new hires to the HRIS side of the system, manages ATS workflows, maintains data integrity, and supports process improvements in collaboration with the broader recruiting team.

OUR MISSION AND CULTURE:

We firmly believe in our mission of putting Christian principles into practice through programs, staff, and facilities in an environment that builds healthy spirit, mind and body for all. YMCA of the Rockies staff are key players in helping cultivate an environment of healthy living, youth development, and community impact on our breathtaking properties outside Rocky Mountain National Park. This is a place where nature inspires and staff lead with heart. We are committed to being welcoming to all people and to making a difference in the lives of our members, guests and staff. The work each staff member does matters. We count on our staff to provide extraordinary mission-based experiences for our guests and for each other.

ESSENTIAL FUNCTIONS:

Interview Scheduling & Coordination

• Schedule/manage interviews for all role types (seasonal, intern, volunteer, year-round).
• Coordinate calendars and communicate logistics with candidates and hiring managers.
• Ensure a smooth, efficient, positive candidate/manager experience.

Candidate Selection Support

• Collect interview feedback from the Association Recruiter Strategist and hiring managers.
• Facilitate timely follow-ups and assist in guiding final selection.
• Track candidate status updates accurately in the ATS.

Reference Checks & Background Screening

• Initiate and monitor reference checks and background screenings.
• Follow up to ensure timely completion.
• Maintain compliance with legal and YMCA policies.

Offer Letters, Hiring Documentation & HRIS Management

• Draft, send/approve, and track offer letters using templates and Paycom workflows.
• Process hiring documentation accurately and on time.
• Move new hires to HRIS, ensuring complete and accurate records.
• Track offer acceptances and communicate next steps.

Onboarding Coordination

• Coordinate pre-arrival onboarding, start dates, documentation, and housing/travel if needed.
• Ensure onboarding is complete before start dates, facilitating seamless HR handoff.
• Communicate first-day expectations and serve as a contact for hires.

Recruitment Metrics, Systems & Reporting

• Track and report key metrics (time-to-fill, status, bottlenecks).
• Generate reports, identify trends, and recommend improvements.
• Manage data accuracy in ATS/HRIS; assist with audits/system updates.
• Troubleshoot system-related issues.

Supervision of Hiring Assistants

• Provide daily supervision, guidance, and task delegation.
• Ensure adherence to workflows and timelines.
• Support training and cross-training in recruitment systems and processes.

Process Improvement & Candidate Experience

• Recommend and support workflow improvements.
• Assist with automation and streamlining of repetitive tasks.
• Ensure a professional, welcoming, mission-aligned candidate journey.

Collaboration & Support

• Partner with the Association Recruiter Strategist, HR, and hiring managers.
• Provide admin support for recruitment projects and event logistics.
• Participate in cross-training and support various recruitment functions as needed.

REQUIREMENTS/QUALIFICATIONS:

• Relevant experience in Human Resources, Communications, or a related field is required.
• Two years managing all phases of the recruitment and hiring process preferred.
• Possess a valid drivers license and meet YMCA vehicle operation requirements.

GENERAL YMCA OF THE ROCKIES REQUIREMENTS:

• Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility and Faith in all functions.
• Uphold the YMCA of the Rockies Mission, policies, and programs.
• Possess and demonstrate excellent customer service skills; for example, friendly, personable, helpful, patient, and professional.
• Support the YMCA of the Rockies safety program. Promote safe work practices and a safe environment for guests, members, and staff.
• Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community.
• Attend required abuse risk management training and report suspicious or inappropriate behaviors and policy violations.
• Commitment to diversity, equity, inclusion and antiracism is required.
• Must meet acceptable criminal background check standards.
• All other duties as assigned.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work with frequent interruptions

COMPENSATION PACKAGE & EMPLOYEE PERKS:

• Health, dental, and life insurance
• Generous PTO/Vacation
• Participation in YMCA Retirement Fund (an additional 12% contribution by YMCA after 2 years employment)
• Employer owned rental housing may be available nearby - Contact Human Resources for more information
• YMCA of the Rockies membership
• Discounted childcare, summer day camp, and summer overnight camp
• Discounted nights at YMCA of the Rockies lodges for friends & family
• Ski passes to nearby resorts
• Free or discounted gear rentals for outdoor adventures
• View all YMCA of the Rockies employee perks by visitinghere